Do you thrive at the intersection of finance, business support, and day-to-day operations?

As an Operations & Administrative Coordinator, you’ll combine accounting and invoicing tasks with commercial support and office operations, working closely with finance, sales, project teams, and external partners. This is a hands-on role with broad responsibility and real impact - ideal for someone who enjoys variety, takes ownership, and wants to contribute to both operational excellence and business growth. As the company continues to grow, you’ll be a key support function, helping ensure accuracy, efficiency, and strong collaboration across the organization.

Duties and Responsibilities:

Accounting & Finance Support

• Handle daily accounting tasks, including supplier and customer invoicing.

• Manage supplier invoice documentation through ExFlow and maintain full operational use of the ERP system (Dynamics).

• Prepare and issue customer invoices to support project managers and customer service teams, including managing a high volume of recurring revenue.

• Handle invoices, delivery notes, and transfers within the ERP system.

• Support financial administration by providing documentation related to bank, social security, and compliance requirements, particularly for Health & Safety documentation needed for site access.

• Collaborate closely with the finance department to ensure accurate and timely financial processes.

• Support for auditors in case of annual audit.

 Business & Commercial Support

• Support the sales function by preparing presentations and proposals and maintaining accurate data in the CRM system.

• Support and coordination of the marketing and PR agency.

• Build and maintain strong, collaborative relationships with clients, suppliers and colleagues at all levels, both internally and externally.

 Office & Operational Administration

• Oversee office-related administration, including contracts for offices, company cars, mobile phones, health insurance, and other operational services.

• Coordinate practical arrangements such as catering and other logistical needs as required.

• Take ownership of a wide range of administrative and operational tasks, ensuring efficiency and continuous improvement.

• Take ownership of employee-related documentation to ensure accurate processes.

 Competences areas:

• Bachelor’s degree in business administration or similar discipline; relevant working experience may substitute for formal education.

• Minimum of 3 years’ professional experience in an administrative, finance, and/or commercial support role.

• Strong organizational, prioritization, and time management skills.

• Ability to work independently with minimal supervision and manage a broad scope of responsibilities.

• Proactive mindset with the ability to take initiative and anticipate needs.

• Positive, flexible attitude and willingness to engage in a variety of tasks and projects.

• Professional proficiency in both Polish and English, written and spoken.

Place of work: Poznań

Start date: To be agreed upon

Form of contract: Permanent employment

Contact person: Joanna Kierska 519 447 751, email: joanna.kierska@elementlogic.net

Agency notice: We’re proud to handle all our recruitment in-house at Element Logic. That means we don’t accept candidates or approaches from external recruiters or headhunters. All hiring processes are managed exclusively by our own specialized Talent Acquisition team.

About Element Logic
Element Logic® is a global technology company specializing in intelligent warehouse automation. Since its founding in 1985, the company has grown to employ over 950 people across 30 countries and has established itself as the first - and leading - AutoStore™ partner worldwide.

Renowned for its commitment to innovation and people-centric approach, Element Logic enhances warehouse performance through a unique combination of cutting-edge technology, AI-powered software, and tailor-made solutions. This enables businesses across industries to improve efficiency, accuracy, and scalability in their logistics operations.

With a proven track record and deep expertise in intralogistics, Element Logic has become the go-to partner for organizations seeking to gain a competitive edge through automation. The company’s culture is rooted in bravery, passion, and reliability - qualities that continue to drive its mission of optimizing warehouse performance. In 2024, Element Logic reported revenue of EUR 549 million.

Be yourself, in your element.

At Element Logic, our people are our greatest resource. We believe individuals should be in their element and we recognize, celebrate, and nurture the strength of diversity. We offer equal opportunities and welcome applicants regardless of age, race, ethnicity, gender identity and expression, sexual orientation, language, national origin, mental and physical abilities, religious and political affiliations, stage of life, or family circumstances. We desire a work environment where people flourish with their unique abilities, perspectives, and life experiences.