Do you thrive at the intersection of administration, business support, and day-to-day operations?

As an Operations & Administrative Coordinator, you will combine office operations, executive assistance, and commercial and accounting support, working closely with finance, sales, project teams, and external partners. This is a hands-on role with broad responsibility and real impact - ideal for someone who enjoys variety, takes ownership, and wants to contribute to both operational excellence and business growth. As the company continues to grow, you’ll be a key support function, helping ensure accuracy, efficiency, and strong collaboration across the organization.

What does Element Logic offer?

• Innovative and creative workplace in a growing business.

• Flexibility is offered through a hybrid work approach for all roles that can be performed remotely.

• Individual skills development plans.

• Complementary healthcare.

• Lunch vouchers (Satispay).

• Market competitive wages and benefits including insurance, pension plans, and more.

Responsibilities:

Office & Operational Administration

• Oversee office-related administration, including contracts for offices, company cars, mobile phones, health insurance, and other operational services.

• Coordinate practical arrangements such as catering and other logistical needs as required.

• Take ownership of a wide range of administrative and operational tasks, ensuring efficiency and continuous improvement.

• Provide executive and administrative support to management.

Business & Commercial Support

• Support the sales function by organizing sales events and managing the contacts with stakeholders.

• Build and maintain strong, collaborative relationships with clients, suppliers and colleagues at all levels, both internally and externally.

Accounting & Finance Support

• Manage daily financial administration, including supplier and customer invoicing, delivery notes, and transfers in the ERP system (Dynamics).

• Handle supplier invoices through ExFlow and prepare customer invoices in collaboration with project managers and customer service teams, including recurring revenue invoicing.

• Support financial processes and compliance by maintaining accurate documentation and working closely with the finance team.

Desired skills and experience:

• Bachelor’s degree in business administration or similar discipline; relevant working experience may substitute for formal education.

• Minimum of 3 years’ professional experience in an administrative or business operational position.

• Strong organizational, prioritization, and time management skills.

• Ability to work independently with minimal supervision and manage a broad scope of responsibilities.

• Comfortable using Excel and other relevant systems.

• Proactive mindset with the ability to take initiative and anticipate needs.

• Positive, flexible attitude and willingness to engage in a variety of tasks and projects.

• Professional proficiency in both Italian and English, written and spoken.

Who are we looking for?

You are a highly organized and dependable professional who enjoys working with a broad scope of responsibility and being a key support in daily operations. You are comfortable balancing structured financial tasks with administrative and practical activities, and you take ownership of your work with a high level of accuracy and discretion.

You are proactive, independent, and solution-oriented, with the ability to anticipate needs and adapt to changing priorities in a fast-paced environment.

Place of work: Arceto, Reggio Emilia

Start date: To be agreed upon

Form of contract: Permanent employment

Salary range: €40.000 - 45.000 RAL (based on experience and skills). An additional bonus scheme on top completes the compensation package.

For further questions about the position or process, contact Emilia Vera by email: emilia.vera@elementlogic.net.

Agency notice: We’re proud to handle all our recruitment in-house at Element Logic. That means we don’t accept candidates or approaches from external recruiters or headhunters. All hiring processes are managed exclusively by our own specialized Talent Acquisition team.

Be yourself, in your element.

At Element Logic, our people are our greatest resource. We believe individuals should be in their element and we recognize, celebrate, and nurture the strength of diversity. We offer equal opportunities and welcome applicants regardless of age, race, ethnicity, gender identity and expression, sexual orientation, language, national origin, mental and physical abilities, religious and political affiliations, stage of life, or family circumstances. We desire a work environment where people flourish with their unique abilities, perspectives, and life experiences.

About Element Logic
Element Logic® is a global technology company specializing in intelligent warehouse automation. Since its founding in 1985, the company has grown to employ over 950 people across 30 countries and has established itself as the first - and leading - AutoStore™ partner worldwide.

Renowned for its commitment to innovation and people-centric approach, Element Logic enhances warehouse performance through a unique combination of cutting-edge technology, AI-powered software, and tailor-made solutions. This enables businesses across industries to improve efficiency, accuracy, and scalability in their logistics operations.

With a proven track record and deep expertise in intralogistics, Element Logic has become the go-to partner for organizations seeking to gain a competitive edge through automation. The company’s culture is rooted in bravery, passion, and reliability - qualities that continue to drive its mission of optimizing warehouse performance. In 2024, Element Logic reported revenue of EUR 549 million.